NADG has been active in the development, acquisition, redevelopment and management of over 300 shopping centers, mixed-use and residential developments comprising well over 35 million square feet across Canada and the United States.
Currently, NADG has over $5.9 Billion of AUM and owns over 25 million square feet of retail space across the United States and Canada. NADG’s team of over 250+ professionals are located in 10 offices across North America, 5 in the United States and 5 in Canada.
POSITION: Property Administrator
LOCATION: Coon Rapids, Minnesota
JOB SUMMARY: Reporting to the Property Manager, primary responsibilities for this role include assisting and supporting the Property Manager with a portfolio of properties.
This is an onsite (5 days per week) position.
RESPONSIBILITIES include but are not limited to:
- Provide administrative support and coordination to Property Manager.
- Assist in handling building operations inquiries and emergency situations.
- Accounts Receivable - collecting arrears, ensured timely rental payments including reconciliation of accounts as needed.
- Accounts Payable – ensure timely payment of invoices, preparing tenant chargebacks, obtaining management approval, entering in JD Edwards and Yardi, and maintain accurate record keeping.
- Input accurate data of lease administration information for new tenants, renewals etc., and issue welcome packages to new tenants.
- Liaise with tenants for accounting and accounts receivable matters including rent and sales report collection.
- Arrange for pickup of rent checks and deliveries of various materials to and from properties under management.
- Assist in preparation of year-end reconciliations and annual rental advice letters.
- Assist General/Property Manager with preparation of monthly and/or quarterly reports.
- Handle general day-to-day enquiries and concerns from tenants and keep all tenancy information up-to-date.
- Maintain filing systems for contracts, insurance certificates, tenant information, etc.
- General office / administrative duties as necessary.
- Work extended hours as necessary to achieve desired results for the property and Landlord; nights and/or weekend hours may be required from time to time.
- Preparation and documentation of short-term leases for retail space (store/pop-up)
QUALIFICATIONS:
- 1-2 years’ experience as a Property Administrator or solid administrative experience
- Ability to communicate effectively and professionally, both oral and written with owners, tenants, and team members.
- Ability to develop and sustain cooperative working relationships.
- Professional and self-motivated team player.
- Ability to exercise confidentiality.
- Strong time management skills including the ability to work under pressure and achieve quality results.
- Results oriented, detail oriented and accurate.
- Proven innovation with a willingness to manage and adapt to change.
- Solid Computer Skills including intermediate to advanced skills in MS Word, Excel, Microsoft Office and Outlook.
- Knowledge of JD Edwards an asset.
- Knowledge of Yardi.
